Privacy
Sponsor Record publishes public registers. It collects almost nothing about the people who read it, and what it does collect you gave it deliberately, on one of two forms.
What is held, and why
| Where from | What | Why |
|---|---|---|
| Corrections | What you typed, and your name, organisation and email if you chose to give them. None of it is required except the correction itself. | To check the correction, act on it, and reply to you. Never for marketing, never passed to anyone else. |
| Sign-ups | Your email address, and whatever you chose to add: name, organisation, the markets you work in — but only once you confirm. Submitting the form stores nothing: it sends you one email, and what you typed travels inside that email's link rather than any database here. Ignore it and there is nothing to delete, because there is nothing to hold. | To send the weekly digest of register changes, and to decide which markets to build out next. Nothing watches a particular sponsor on your behalf — that does not exist yet. |
| Visitor counts | Which pages are opened, roughly where in the world from, on what kind of device, and which site linked here. No cookies, no fingerprint, no identifier that follows you between sites or between visits, and nothing that can be tied to you or to anything you have submitted. Added 8 September 2026 — before that there was none at all. | To find out which records are actually read, so the next thing built is the thing being looked for rather than a guess. Never sold, never shared, never used to advertise to you. |
| Server logs | The usual request records kept by the host, including IP addresses, for a short period. | To keep the site up and stop abuse of the forms. Not linked to anything you submit. |
The parts people usually want to know
- Nothing is sold or shared
- No advertising networks, no data brokers, no cross-site tracking. Visitor counting was added on 8 September 2026 and is run by the same company that hosts the site; it sets no cookie and builds no profile, so it cannot follow you anywhere or recognise you when you return. Nothing here is sold, and nothing is shared with anyone who would.
- How long it is kept
- Twenty-four months, then deleted. A correction older than two years is about a register entry that has since changed several times; a sign-up nobody has acted on in two years is not a live interest. Ask sooner and it goes sooner.
- You can have it deleted
- Email corrections@sponsorrecord.com and say so. No account needed, no form, no reason required. It will be done and you will be told when.
- Names of institution heads
- Pages name vice-chancellors and heads, taken from Wikipedia and Wikidata. That is public information about a public role. If you hold one of those roles and want it removed from your institution's page, ask and it will be.
- Who is behind it
- Sponsor Record, contactable at privacy@sponsorrecord.com, decides what personal data is held here and why — one person and a set of scripts, not a company with a data protection officer. That is stated because it changes what you should expect: replies come from a human, within five working days.
- The lawful basis
- Consent, for the digest list: you asked for it, and withdrawing is one click or one email. Legitimate interests, for a correction — you sent it because you wanted it acted on, and it cannot be acted on without keeping it long enough to check. Neither is used for anything you did not come here to do.
- Who else touches it
- Vercel hosts the site and, since 8 September 2026, counts visits to it. Resend delivers its email and holds the digest list. Both process data in the United States under their standard data-processing terms. Nobody else — no advertising network, no data broker, and no analytics company beyond the host already named. Until that date this page said there was no analytics of any kind, which was true when written; it was changed on the day that stopped being true rather than left to rot.
- Your other rights
- You can ask for a copy of what is held about you, ask for it corrected, object to it being held, or ask for it to be restricted while a dispute is settled. Same address, same five working days. If the answer is unsatisfactory you can complain to the Information Commissioner at ico.org.uk, and you do not need our permission to do it.
What is not personal data
The registers themselves are about organisations, not people: sponsor names, towns, licence statuses, student numbers. All of it is published by the Home Office, the Office for Students and HESA, and is reproduced here under the licences named in the methodology. If you believe a record about your institution is wrong, tell us — that is a correction rather than a privacy matter, and it is handled faster.